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2 - 4 October 2013 Singapore
 

An Invitation

Dear Friends

 

The Singapore Association for Medical Laboratory Sciences (SAMLS), under the auspices of the Asia Association of Medical Laboratory Scientists (AAMLS) is pleased to announce the 4th Congress of AAMLS to be held from 2 – 4 October 2013. The Congress is a 4-yearly event of AAMLS. The theme chosen for this Congress is “Laboratory Challenges and Emerging Technologies”. It is a great pleasure to invite you to participate in the 4th Congress.

 

The objective of the Congress is to promote the exchange of knowledge, ideas and information on the latest developments and emerging technologies in the area of medical laboratory science among laboratory professionals. An exciting scientific programme has been lined up for every medical laboratory professional and those interested in medical laboratory science in this region. Several eminent international and local speakers will be invited to speak on topics and conduct sessions in their fields of expertise.

 

A comprehensive scientific programme which includes plenary and symposium lectures is being planned and this will cover major disciplines in medical laboratory sciences. It will update us on the recent advances in certain aspects of the disciplines. There will also be selected topics for laboratory personnel to present their research work. A trade exhibition will also be organised in conjunction with the Congress. This will showcase state-of-the-art medical laboratory equipment and diagnostic aids by leading manufacturers, suppliers and specialists.

 

This will definitely be an excellent opportunity to showcase and promote your company’s products on laboratory equipment and supplies to our colleagues practising in the various disciplines namely histopathology, cytology, microbiology, haematology and clinical chemistry at this Congress.

 

You can show your support for this regional meeting in Singapore by being a sponsor for our invited speakers, scientific and social events or participating in the trade exhibition. Your support and participation will be most welcome.

  

Thank you

 

DR EDDIE ANG

CHAIRMAN

ORGANISING COMMITTEE

4th CONGRESS OF AAMLS 2013
 

Sponsorship Opportunities

ITEM 1:

Major Sponsors

S$30,000 each

· Acknowledgement as one of the major sponsors in Programme Book (front cover)

· Acknowledgement printed in Programme Book

· Complimentary exhibition boothspace (36 square metres)

· Complimentary registration (4 registrants)

· Complimentary full coloured page advertisement in Programme Book (1 page)

· Invitation to Opening Ceremony (4 invites)

· Invitation to Closing Ceremony (4 invites)

· Invitation to Welcome Reception (4 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 2:

Co-Sponsors

S$15,000 each

· Acknowledgement as one of the co-sponsors in Programme Book (front cover)

· Acknowledgement printed in Programme Book

· Complimentary exhibition booth/space (18 square metres)

· Complimentary registration (4 registrants)

· Complimentary full coloured page advertisement in Programme Book (1 page)

· Invitation to Opening Ceremony (4 invites)

· Invitation to Closing Ceremony (4 invites)

· Invitation to Welcome Reception (4 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 3:

Satchels

S$8,000

· Company name or logo on satchel (5cm x 5 cm)

· Acknowledgement printed in Programme Book

· Complimentary registration (4 registrants)

· Complimentary full coloured page advertisement in Programme Book (1 page)

· Invitation to Opening Ceremony (4 invites)

· Invitation to Closing Ceremony (4 invites)

· Invitation to Welcome Reception (4 invites)

· Company brochure inserted in satchel (1 page)

ITEM 4:

Plenary Sessions

S$5,000

· Corporate slide projected onto screen prior to presentation of plenary session

· Acknowledgement of company’s support at plenary session

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 5:

Symposia

S$2,500

· Corporate slide projected onto screen prior to presentation of symposium session

· Acknowledgement of company’s support at symposium session

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 6:

Welcome Reception

S$3,000

· Sponsor entitled to prominent signage in the function area

· A desk to be allocated for display of promotional materials

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 7:

Gala Night

S$3,000

· Sponsor entitled to prominent signage in the function area

· A desk to be allocated for display of promotional materials

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 8:

Coffee Breaks

S$1,500 each

· Sponsor entitled to prominent signage in the refreshment area

· A desk to be allocated for display of promotional materials

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 9:

Programme Book

S$4,000

· Complimentary full coloured advertisement on back cover of Programme Book

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 10: Exhibition Booth/Space S$3,500 each

· Entitled to one booth/space (9 square metres)

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

ITEM 11:

Audio-Visual Equipment

Negotiable

· Company may be designated as the Official Equipment Supplier

· Acknowledgement printed in Programme Book

· Complimentary registration (2 registrants)

· Invitation to Opening Ceremony (2 invites)

· Invitation to Closing Ceremony (2 invites)

· Invitation to Welcome Reception (2 invites)

· Company brochure inserted in satchel (1 page – double side)

 

Terms and Conditions

Official Contractor

These terms and conditions shall be read in conjunction with and as part of any contract made between the applicant for stand space (hereinafter called the Exhibitor) and the Organising Committee of 4th Congress of Asia Association of Medical Laboratory Scientists  (hereinafier called the Organiser). Any variations in these regulations shall not be binding unless the written agreement of the Organiser to the variation is produced.

 

1. Selection of Booth/Space

The selection of booth/space is on a first-come-first-serve basis.

 

2. Assignment of Exhibition Stand-Space - Assignment

(a) The Organiser may appoint an Official Contractor for the construction and fitting of booth/space and the provision of all auxiliary services in connection with the exhibition. No other persons or firms will be allowed to execute work or business in connection with the exhibition without specific permission from the Organiser.  The Exhibitor should contact the contractor directly for any additional or special requirement(s) and be responsible for any additional payment.

 

(b) The Organiser will endeavour as far as possible to meet the choice of the Exhibitor, provided that the space desired is available on receipt of application.  It reserves, however the right to make the final decision on the allocation of booths/spaces or, in exceptional circumstances, to alter the allocation of any booth/space. The Organiser also reserves the right to reject any application for space or to deal any application(s) as they deem advisable.

 

3.  Demonstrations

The introduction or use of any inflammable liquids or gases, oxygen, compressed air, or other gas or liquid under pressure at the exhibition premises is not permitted except with prior written approval of the Organiser. Exhibitors must not operate any equipment that will discharge harmful or otherwise objectionable fumes, unless and subject to prior written approval from the Organiser that appropriate special arrangements for their disposal are made.

 

4. Distribution of Publicity Materials

Exhibitors are not allowed to distribute any advertising literature or other publicity material except at their own stands.

 

5.  Exhibits - Construction and Removal

The Organiser reserves the right to remove any articles that it considers inappropriate to the exhibition or of any Exhibitor who does not conform to these guidelines which may be in force at the time. The Exhibitor shall remove all exhibits from the exhibition hall within the period stipulated by the Organiser.

6. Exhibits -  Fixing and Installation

The Exhibitors must ensure that no damage occurs to the fixtures, walls, floors, glass etc. of the exhibition premises. All exhibits must be free standing and floor surface must be protected where necessary. It shall he understood as part of the contract between the Exhibitor and the Organiser, that the Organiser shall not be held responsible for any claims for damage to the structure, fixtures or fittings of the premises caused by the Exhibitor or his employees or any other person(s) acting on the Exhibitor's behalf.

 

7. Exhibition Space-Stand - Alteration

Exhibitors shall not add to, or remove any part of their exhibits during the official hours of opening of the exhibition without the official approval of the Organiser. Exhibitors may not dismantle any part of their booth or exhibits before the official closing time on the final day of the exhibition.

 

8.  Exhibition Stand-Space - Maintenance

Exhibitors shall ensure that their booths/spaces are maintained in a clean and orderly condition during and immediately after the exhibition. Litter from spaces shall be deposited in the litter bins provided and not on passage-ways.

 

9.  Exhibition Stand-Space - Non-occupation of Booths

In the event of any Exhibitor failing to occupy the booth/space, the Organiser at its discretion may fill up, or let such booth/space, and the fees paid will be forfeited. Exhibitors are obliged to ensure that their stands are staffed during the Exhibition.

 

10.  Exhibition Stand-Space - Set-up

The  Exhibitor  may  move  in  and  set-up  their exhibits/belongings at the exhibition area for set-up on 30 September and 01 October 2013 from 8.30 am to 5.00 pm. [Note: All Exhibitors must ensure that their booths/spaces are manned and ready by 8.30 am on 02 October 2013 for the opening ceremony and tour of the exhibition]. No setting up is allowed during the opening ceremony and tour of the exhibition.  Additional storage space will not be provided.

 

11.  Exhibition Tear-down

The Exhibitor would have to dismantle and clear All exhibits/belongings at their respective booth by 5.00 pm on 05 October 2013. No special arrangements will be entertained.

12.  Insurance

(i)  Third Partv Claims

The Exhibitor is responsible for all personal injury or damage to property arising in connection with the construction or booth/space and anything permitted, omitted or done thereon during the period of the exhibition or the construction and dismantling periods caused directly or indirectly by the Exhibitor or any contractor, subcontractor, servant, agent, licensee or invitee of his or the act of omission or neglect of any such person or by any exhibit, machinery, or other article or thing of the Exhibitor's or in the possession of or use of the Exhibitor's or any servant or agent of his. The Exhibitor will indemnify the Organiser in respect of each and every such claims and all actions, proceedings costs, claims and demands in respect thereof. The Exhibitor must take up adequate insurance in respect of all such claims.

 

(ii)  Exhibitor's Staff and Exhibits at the Exhibition

The Organiser shall not be responsible in any way for personal injury to the Exhibitor or his servants, agents, invitees or licensees howsoever caused nor for the loss of or damage to exhibits or to other property of the Exhibitor, his servants, agents, invitees or licensees, howsoever caused. The Exhibitor must take up adequate insurance in respect of all such claims.

 

(iii)  Consequential Loss

Exhibitors are advised to insure against costs and losses that they may incur in the event of the exhibition being prevented, postponed or abandoned for causes not within the Organiser's control since the Organiser accepts no liability in such an eventuality.

 

13.  Obstructions

Exhibitors shall not at any time obstruct or allow their goods to obstruct any passage-way or open space. Exhibitors will be strictly confined to the booth/space allocated. Exhibitors shall not arrange their space any sign on it in such a manner as to obstruct the light, or to inconvenience or disadvantageously affect the display of any other Exhibitors.

 

14.  On-site Office Equipment

Exhibitors requiring telephone, fax, photocopy and other office equipment services should liaise directly with the exhibition centre and be liable to settle in full the charges incurred.

 

15.  Restriction of Sound Volume

Exhibitors shall ensure that the volume of all sound transmitted from their exhibits shall be so limited as to prevent interference with other Exhibitors. The Organiser reserves the right to require any Exhibitor to reduce the volume of, or to terminate any such sound.

16.  Shipping, Forwarding and Transportation

The Exhibitor shall be responsible for transportation of the exhibits from the country of origin to the exhibition venue. The Exhibitor shall be fully liable for shipping, handling and insurance and tax charges. No storage facilities will be provided for the exhibits before, during and after the exhibition.

 

17.  Subletting

The Organisers reserve the right to refuse admittance to any visitor to the exhibition to have access to the booth/space. The Exhibitor will not be permitted to sublet or allow any other person or firm the whole or any portion of the booth/space allotted to him without the consent of the Organiser.

 

18.  Termination of Hiring Agreement

An agreement with an Exhibitor for the rental of the booth/space may be terminated by the Organiser at any time before the exhibition without any reason stated. The Organiser at their discretion allow the Exhibitor to withdraw from the Exhibition subject to a cancellation fee.

 

19. Payments

Payments are as follows, and made payable to bank account AAMLS-SAMLS2013:

25% non-refundable deposit is payable before 01 June 2013

75% final payment due by 01 July 2013

 

20.  Cancellations

Cancellations must be received in writing. Cancellations received before 01 September 2013 will be entitled to a refund, less 25% non-refundable deposit, provided that the confirmed package has been taken by another sponsor or exhibitor and payment have been received.

 

21.  Name of Organiser                

Singapore Association for Medical Laboratory Sciences

 

22. Venue of Trade Exhibition                  

SP Auditorium Reception Hall

Singapore Polytechnic

500 Dover Road

Singapore 139651
 
Sponsorship Application Form
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